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Our Top 5 Computer Apps For Productivity in 2021
Julian Cabada
May 18, 2021
Our Top 5 Computer Apps For Productivity in 2021
Julian Cabada
May 18, 2021

It seems like a new productivity / task-management app is launched every single day. Whether it is for personal use or team-focused, new and more niche-oriented apps constantly appear on the market (I’m sure we’ve heard about more than a couple of them thanks to YouTube ads.) It makes sense though, with teams now working remotely more than ever before, task management is fundamental to keep things going within your organization.

In Kleep, we only use a handful of software to make our life easier, not only because our team is pretty small but because every new tool brought to the table brings its own set of complications, from limitations it might have to the natural learning curve most software come with. It’s not all rainbows and sunshine as the ads make them look, some of these software can get pretty confusing at the beginning.

Also, we tend to download stuff, use it for 2-3 days, and never look back at them again, it’s a problem that both start-ups and users suffer from. On the start-up’s side, customer retention drops dramatically and on the user’s end, we enter the “none of these apps is what I’m looking for” dilemma when we haven’t even given them a solid test drive.

In this list, you’ll find both web apps and computer apps/software. We’ll be judging them based on 3 different premises and from 1 to 10, 1 (sucks) being the lowest and 10 (awesome) being the highest.

The 3 Premises are:

 

  1. Value for Money: Saying that something is cheap or expensive is relative, so we’ll be talking about value here.
  2. Learning Curve: Overall, how hard or easy it is to use them.
  3. Main Function Value: Whatever the app does for you, is it truly necessary, could one live without it?

Without further ado here are our top 5 computer apps for productivity in 2021:

1. Slack

First of the top 5 best productivity apps for 2021

General Info

 

a I know, I know.. You saw this one coming didn’t you? That’s why we put it first, to get it out of the way! Slack is a channel-based messaging platform. In Slack, people can work together more efficiently and connect all their tools and in one place. It’s specifically designed for teams, so if if your are one-man or a one-woman show this one’s a no-go for you. Fun fact about Slack, it recently got purchased by the Sass behemoth SalesForce for a total of $27 billion dollars, to put that into context that’s more than Instagram and WhatsApp combined multiplied by two… So yeah.. it’s safe to say that the folks over at Slack have a pretty good thing going for them.

Our analyses:

Value for Money: 10/10

The reason we’re giving it a 10/10 is because Slack basically sets the standard for pricing in their industry, so yeah you could find a cheaper option and a more expensive one too, but for the amount of features, pricing plans and support they offer we consider it a bang for your buck.

Learning Curve: 7/10

Slack is pretty deep, we’ll say that. There’s a tone of integrations that they offer and lot of things you can do. Creating channels is like the main thing and that’s pretty simple to do, adding participants is pretty easy as well. It can feel a bit overwhelming at the beginning but once you get the hang of it it’s pretty straight forward.

Main Function Value: 10/10

Whether you use Slack or any other messaging platform communication is KEY so yeah, what Slack has to offers is something that you definitely need if you work with a team.

2. Click-Up

First of the top 5 best productivity apps for 2021

General Info

 

iWe learned about Click Up thanks to Caya, the CEO over at Slide Bean who runs an amazing YouTube channel that talks about everything Start Up-related, definitely check that out!

Click-up is a task management tool, it will basically help you keep your progress and your team’s progress in order. You can use calendars, timelines, Gantt charts, boards, and much more to plan tasks and schedule your team’s work. Click Up can also be synced in real-time with Google Calendars, Outlook, and a bunch of other apps including Slack! They offer both a free and paid version, you can always start with the free one and move your way up! Main difference between the free version and the paid one is the storage space.

Our analyzes:

Value for Money: 10/10

You can get a lot of what Click Up has to offer for literally $0, so yeah… It doesn’t get much better than that. They also have great customer service and they’re just a great company overall.

Learning Curve: 7/10

I wouldn’t say Click Up is an easy-to-use tool, it’s definitely not as easy as Trello, but it’s important to understand that these are complex tools that offer functionalities catered to a wide variety of teams, so there is a bunch of stuff you might never use. Taking all of these into account is not too bad, you’ll get the hang of it in a couple of weeks, also there are a ton of great tutorials out there on how to properly use Click Up, so that’s definitely a plus.

Main Function Value: 10/10

You need a task management tool, is that simple… Whether your team is 2 people or 30 people task management tools help you keep track of progress, plus they give you and your team a sense of accomplishment which is always a nice thing.

3. Fresh Books

Third of the top 5 best productivity apps for 2021

General Info

 

We often tend to think about productivity as in to-do apps and team management software, but finance and accounting can get messy real quick and consume a ton of time if you don’t take proper care of it since day one, and Fresh Books is an amazing tool to help you do that! FreshBooks is an online invoicing and accounting software designed for self-employed professionals and small business owners and their teams. It is easy to use even for non-tech and non-accounting users. Basically, it helps you keep track of your expenses and revenue. You can connect it to your bank and Stripe account so that it automatically updates your sales and expenses.

Our analyzes:

Value for Money: 10/10

I’m going to say 10/10. Now to be fair, I’m not an expert in accounting software but $20 a month for unlimited clients and invoicing sounds like a steal to me.

Learning Curve: 8/10

Freshbooks is very easy to use. You might need to do some integrations via web-hooks to link it to your Stripe account and you might need to use a third app to do so, but never the less it’s simple. Connecting your bank account it’s extremely easy, no third apps required whatsoever and if you do so every time you use your card, the expense gets automatically accounted for in your balance and expenses log.

Main Function Value: 8/10

There are tons of ways to manage accounting, expenses, and balance sheets in general, so it’s not 100% necessary, but it does make your life a lot, a lot easier, so that’s why I’m giving it an 8 out of 10, because it’s not fully necessary but maybe it is… a little bit…

4. Freedom

Third of the top 5 best productivity apps for 2021

General Info

 

Freedom is honestly amazing. We know nowadays most of you are probably working from home and a lot of times it’s hard to truly get focused when your home, especially if you live with other people, have kids, etc.

We also assume that if you are reading this blog it’s because your computer is your main workhorse, and we all know that in computer world most distractions are around the corner; YouTube, Netflix, Amazon, and thousands of other websites we know we shouldn’t be visiting 20 times a day. Freedom allows you to block as many websites as you wish for a specific amount of time. You choose which websites and for how long, they also offer a bunch of really nice focus sounds, you can set up recurring sessions, and much more!

Our analyzes:

Value for Money: 10/10

Freedom is $28 a year or $6.99 a month, but if you use the coupon they provide during checkout you save 30% so it’s like $20 a year. Honestly, $20 a year for something that you are very likely going to use every day is a great value! Simple product and simple pricing, we love it!

Learning Curve: 10/10

There’s no learning curve here, literally is going to take you probably 10 minutes to set the whole thing up, from creating an account, downloading it, and setting up your preferences. It’s as easy as it could be, great user experience.

Main Function Value: 7/10

We would be lying if we said you absolutely NEED this to get work done, but if you’re like me and you get distracted every 5 minutes because you start wondering about random stuff and suddenly feel the urge to look-it up on Youtube then by all means invest the $20 and give it a try!

5. Grammarly

Third of the top 5 best productivity apps for 2021

General Info

 

Grammarly is an American-based Ukrainian technology company that provides a digital writing assistance tool. It detects spelling, punctuation, and other common errors in texts.”  That’s what Google says, what do we say? Grammarly fixes your grammar and it’s a great tool to become more confident about your writing, especially if you write in English a lot and English is not your first language like in my case (I’m from Costa Rica so I speak Spanish.) Grammarly is a chrome extension and downloadable app!

Our analyzes:

Value for Money: 7/10

Grammarly is expensive, make no mistake, $30 a month ($12 if you pay a full year) is definitely in the upper-end of pricing for personal productivity tools. Also, you might not think of it as a productivity tool, but it can’t save you a ton of time by correcting everything you write as you go. I really love Grammarly, but I use the free version and it’s honestly just fine for what I use it for, so yeah it’s not great pricing but a decent value.

Learning Curve: 10/10

There’s no learning at all, just download it and go.

Main Function Value: 5/10

Why 5? Well, it’s a very personal thing, you might be a great writer or you might not, you might not really need to be one in the first place. If you work in PR or marketing positions then sure, it’s a great app to have on your toolbox, but if you’re a developer or work in finance, great writing might not be something that critical for your line of work. The truth is no matter what you do you’ll find some value in the tool, but for the pricing it might not be worth it.

Conclusion

Productivity tools are a complicated world to navigate, a lot of times these apps might not be what you expect them to be. Other times you’ll find them hard to incorporate into your day-to-day life, so feel free to take your time until you find a handful that truly helps you and your team be more productive.

That being said, do take your time to use them and understand them before throwing them away. Like everything in life, great things take time, so make sure to invest at least a week using any new app you download and then make a decision on whether you want to keep using it or not.

Remember, at the end of the day whatever works best for you is the best option, go out there and explore the productivity apps world, we’re sure you’ll find more than a couple of apps that you’ll love!

 

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Give it a try! It’s free for 30 days!